General Academic Policies

Admission Requirements

In order for students to charge tuition, books, or dorm to federal financial aid programs, all application materials and all required transcripts must be submitted to the Admissions and Records Office by the priority dates published in the Schedule of Classes. Failure to meet these deadlines will result in delays in receiving the aid.

Students may be admitted to Grayson College by one of the following methods:

1. U.S. High School Graduate. A graduate of an accredited U.S. high school who has never attended an accredited college or university must submit an official transcript from the U.S. high school showing the date of graduation. The high school must be accredited by the Texas Education Agency, the Southern Association of Colleges and Schools or the equivalent accrediting agency for other states and regions. (A graduate of a non-accredited or foreign high school must apply for admission by Individual Approval.)

2. Individual Approval. An individual eighteen years of age or older who does not have a U.S. high school diploma or G.E.D. or who is a graduate of a non-accredited or foreign high school may apply for admissions on individual approval. Students admitted under this policy are not eligible for Title IV.  Anyone admitted without a GED or high school diploma will be strongly encouraged to complete the GED during the first year of his/her enrollment at Grayson College.

3. Transfer from Another U.S. College:

    During their initial term at GC, transfer students who desire admission must provide official transcripts from all colleges attended on or before the census date. A hold will be placed if transcripts are not received by the census date.  Students applying as a transfer must have transferable college credit from a U.S. regionally accredited college.  Developmental courses and continuing education courses are not considered transferable.

    Official test scores must be submitted prior to registration. Transfer students must follow Texas Success Initiative policies for demonstrating college readiness.

      Students who have been suspended for any reason from another college will not be eligible for admission at Grayson College until they are eligible to return to their previous college or they obtain approval for admission from their Instructional Dean, Director of Counseling Services, or the Registrar.    Grayson College accepts college level credits from regionally accredited institutions provided that the courses were completed successfully.

      When transfer students apply for graduation, the Office of Admissions and Records, with assistance from Instructional Deans, determines whether or not transferred courses meet degree requirements.

4. GED Admission: An applicant who has passed the GED test may be admitted to Grayson College by providing the Admissions and Records Office with a copy of the test scores or GED certificate.

5. High School Students: To be eligible for Dual Credit or Early College High School enrollment, high school students must:
  1. Be enrolled in one of our partnering public high schools
  2. Complete admission criteria for the college; including dual credit permission form signed by high school counselor/principal
  3. Meet the minimum test scores that directly apply to the course
  4. Turn all the above into the Grayson College Director of Academic Dual Credit or the Director of CTE Dual Credit.
 
Home School and Concurrent Students must:
  1. Complete admission criteria 
  2. Meet with a college success coach
  3. Meet Texas Success Initiative standards

 

6. Readmission. Applicants seeking readmission to Grayson College, having not attended the previous 12 months must reapply through the Admissions and Records Office. Applicants who have attended any other colleges since their last enrollment at Grayson College must submit official transcripts from those colleges along with scores from a state-approved assessment.

7. Some specialized programs have additional admission requirements which are listed in the program descriptions under each division. The College reserves the right to require vaccinations, physical examinations, and admission examinations at the student's expense.

8. Admission Requirements for Non-Citizen Students

    It is the goal of Grayson College to make educational opportunities available to all students who can benefit from its programs. With such a goal, however, is the commensurate responsibility to make every effort to assure that students can function within the institution with a reasonable chance for success. The purpose of the admissions requirements for international students, therefore, is to recognize the difficulties students educated in a non-English speaking culture might have, and to establish guidelines designed to afford international students a reasonable assurance that they can function within an English speaking institution of higher learning.

The following requirements apply to students who are not U.S. citizens:*

1. Legal Immigrant: Submit copy of I-551, then meet same admission requirements as U.S. citizen.
2. Refugee: Submit copy of Immigrant I-94 indicating Refugee Visa, then meet same admission requirements as U.S. citizen.
3. Non-Immigrant Alien: The following requirements apply to all applicants holding visa category A-L issued by the Immigration and Naturalization Service and to all non-citizen applicants who do not qualify for admission as Immigrant or Refugee.

A. Application for Admission.

B. Non-refundable $100 US Application/Evaluation Fee.

C. Provide Grayson College an affidavit of support showing sufficient funds to cover anticipated tuition/fees and room/board expenses ($16,500.00 US).

D. Proof of English Proficiency (one or more of the following):

  • Test of English as a Foreign Language (TOEFL) with a minimum score of 500 on paper-based testing (or 61 Internet-based IBT)
  • IELTS 5.0 (with a minimum band score of 4.5)
  • Accuplacer Reading (90) Sentence Skills (87) Writing (6) (Reading 90 = ACT 19)
  • Passing TSI scores in both reading (351) and writing (5) (administered at a community
    college in Texas within the last two years) or meet TSI requirements for ENGL 1301 and the Co-requisite by scoring TSI reading 339-350, writing 333+ and Essay 3
  • Completion of an ACCET- or CEA-Accredited Intensive English Program outside the US
  • Completion of the Grayson College Intensive English Language Program
  • 2 years in an accredited U.S. high school, with passing English scores, and completion of high school in the student’s home country
     

The following exceptions apply to the English proficiency requirement:

Anguilla, Antigua/Barbuda, Australia, Bahamas, Barbados, Belize, Bermuda, British Guyana,
Canada (except Quebec), Cayman Islands, Dominica, Falkland Islands (Islas Malvinas), Grenada,
Guam, Guyana, Ireland, Jamaica/other West Indies, Liberia, Montserrat, New Zealand, South Africa,
St. Helena, St Kitts & Nevis, St. Lucia, St. Vincent, Trinidad; Tobago, Turks; Caico Isle, United Kingdom, Virgin Island.  

Students who have earned a baccalaureate degree from a regionally accredited United States college or university are exempt.

Students who have earned a high school diploma from a United States high school and have passing scores on a state-approved assessment are exempt.

Students can petition for English Proficiency at the discretion of the Director of Admissions.

https://wvde.state.wv.us/abe/documents/CorrelationBetweenVariousPlacementInstruments.pdf

E. Transcripts: Entering Freshman: Certified English translation of high school transcript showing completion of secondary school.

  • Transfer from Foreign College or University: Certified English translation of transcript and/or syllabus reflecting coursework and/or program completed at college or university outside of U.S. Grades received must reflect satisfactory performance.
  • Transfer from U.S. College or University: Official transcript from each college or university attended reflecting student is in good standing.

F.   A physician’s report or health certificate (in English or with English translation) certifying that the person has no contagious diseases and is in good physical condition; if applicant is taking medication routinely, the medication and the reason for taking it will be listed.

G.  All international students must submit proof of medical insurance.

H.  Compliance with all requirements and procedures established for visa category by Immigration and Naturalization Service.

I.    Application and documents must be submitted at least thirty (30) days prior to registration.

J.   While GC will comply with all policies and procedures of the Student Exchange Visitor Information System (SEVIS) of the Immigration and Naturalization Service, the ultimate responsibility that all regulations are met lies with the student.

4. Alien Concurrent Enrollment: Alien students enrolled at an area college or university must submit all items except financial statement and deposit. Permission for Alien Concurrent Enrollment form must be completed by international student advisor of the other institution specifying course(s) to be taken.

*A $100 international application/evaluation fee will be required of all noncitizens without an I-551.


Admission Requirements for All Students

All materials required for admission to Grayson College should be on file in the Admissions Office prior to registration. A new or transfer applicant whose file is incomplete at the time of registration will be allowed to register but will be placed on a hold until all official transcripts have been received. A student who does not submit required transcripts before the census date of the first semester of enrollment will be placed on hold and all future registrations and financial aid will be blocked until the admission file is complete. Books and financial aid cannot be applied to a student's account until their admissions file is complete and all required documentation is received. A readmission applicant will not be allowed to re-enroll if the admission file was incomplete during the previous enrollment. No student is permitted to re-enroll or receive official transcripts until all admission requirements have been met.

Correspondence pertaining to admission should be addressed to Office of Admissions and Records, Grayson College, 6101 Grayson Drive, Denison, Texas 75020.

Please refer to assessment requirements for other factors that affect registration.


Admission Procedure

Applicants must complete the following steps to begin taking credit classes at GC.

1.  Complete the GC application through the Grayson College Admissions Application or Apply Texas website and submit admission requirements as listed above.

2.  Determine your TSI (Texas Success Initiative) status and schedule an assessment if required.  All GC students, unless exempt or TSI waived, must take an approved test for TSI before enrolling. Results of these tests will not be a condition of admission but will be used for placement purposes. See the Texas Success Initiative Requirements section of the catalog for additional information.

3. Provide official high school and/or college transcripts.

4. Provide proof of meningitis vaccination or meet an eligible exception.

5.   Meet with an success coach to discuss academic plan and register for courses.

6.  Pay for classes by the deadline listed in your My Viking.

Note: Admission to GC does not guarantee enrollment into workforce or Health Science programs that maintain additional entrance requirements.


Admission Requirements for Health Science Students

1.   Application — Application forms for individual programs must be completed and submitted with high school or college transcripts or copy of GED scores to specific program directors. Applicants must be eligible for admission to GC.

2.   Testing — Acceptable scores on assessment of basic skills as required by the College and individual program requirements.

3. After Acceptance to individual programs students must submit:

a.   Completion of required healthcare provider form and negative tuberculosis test

b.   Current CPR certification (American Heart BLS Health Care Provider level).

c.   Documentation of required immunizations.

d.   Prior to clinical course rotations, students must pass a drug screen and criminal background check (at the student’s expense and completed as scheduled through a GC approved company).  Criteria that prevent attendance at clinical sites and/or require withdrawal from the course are stipulated in the related program policies.


Assessment for All Students

Because Grayson College wants students to experience academic success, new students are asked to take reading, writing, and mathematics assessments to determine levels of college readiness and, if necessary, to place students in courses designed to prepare students for college. In accordance with the Texas Success Initiative, students are required to take a state-approved assessment prior to enrollment at GC or to demonstrate college readiness with performance on the ACT, SAT, or STAAR. Students who enroll in Level 1 Certificate programs are exempt from assessment. U.S. military veterans with DD2-14 records on file are also exempt from assessment. Students with deficient scores or who are not otherwise exempt must take the TSI Assessment, which is aligned to the Texas College and Career Readiness Standards. It offers placement scores and a diagnostic profile of students’ college readiness and/or adult basic education levels. The TSI Assessment is offered during all normal Testing Center hours. No appointment is necessary, and the Testing Center hours can be found on the Testing Center’s Webpage; a link to this page can be found on the Grayson College homepage. All students will be required to complete a Pre-Assessment Activity before starting their exam, which is primarily designed to help students perform better on the assessment. The test fee is $30 for the whole test or $10 for each part (reading, writing, and math). Students with a disability are not exempt from Texas Success Initiative assessment requirement but may receive testing accommodations with appropriate documentation. Assessment scores do not affect admission to the College but are used in the advisement process for course selection. Students demonstrating weak basic skills on a state-approved assessment will receive an individualized Academic Success Plan, which describes the options available for each student to demonstrate college readiness in reading, writing, and math. Test scores needed to demonstrate college readiness are:

TSI Assessment

Subject Score

Mathematics 350
Reading 351
Writing 340

 Also requires an essay score of at least 4, or a score less than 340 and an ABE Diagnostic level of at least 4 with an essay score of at least 5.

Currently, students are exempt from the assessment requirements if they meet one of the following criteria. Students must present proof of exemption at the time of registration.

a. Associate's or Bachelor's degree or higher from an accredited institution.

b. College credit hours within the past five years from a private or out-of-state public institution with grades of A, B, or C in approved courses in all three skill areas.

 

Eligible test scores indicated below: 

ACT (within 5 yrs.) COMPOSITE MATH ENGLISH
23 19 19

SAT (within 5 yrs.) COMPOSITE MATH Evidence-Based Reading and Writing
1070 530 500

 

Assessment waivers are available to students who meet one of the following criteria.

a. Personal enrichment students enrolling in one to two courses on the personal enrichment list for a maximum of two semesters.

b. Visiting/transient students from out of state or private college dually enrolled at GC and an out-of-state or private institution, but not seeking a degree from GC. Students must demonstrate enrollment at other schools during the previous long semester each time they register at GC.

c. Students enrolled in one-year certificate programs (15-42 credits) unless otherwise specified for specific programs.

d. Students who are serving on active duty as a member of the armed forces, U.S. reserve component, or are a Veteran and have DD 214 member copy 2 or 4 are exempt from taking the TSI test. Please note that some academic courses require students to demonstrate college readiness before enrolling in them.


Academic Success Plan

 

Attendance

You are required to attend your developmental classes. If you do not attend your developmental classes, in accordance with the course’s attendance policy, you may be dropped from that course by your instructor and will be considered out of compliance with your Academic Success Plan.  Your Academic Success Plan may have allowed you to enroll in academic courses requiring a skill area that is being supported by your developmental course work. Students who are out of compliance with their Academic Success Plan will be required to enroll in appropriate self-paced developmental classes to regain compliance that semester and re-establish that academic support; failure to do so will result in being barred from future enrollment in academic course work until the TSI/College-Readiness requirements are met in appropriate skill areas (or, under special situations, permission is granted by the Dean of Academic Instruction). Students who fail to attend classes by the census date will automatically be dropped for a no-show.

Students who are not TSI exempt must demonstrate college readiness for reading, writing, and math in one of the following ways:

  • Passing scores on the reading, writing, and math TSI assessment,
  • Successful completion of an approved college preparatory class (HB5) in reading, writing and/or math,
  • Success completion of MATH 0420 - Math Literacy for the Non-Algebra Pathway (i.e. MATH 1342 - Statistics or MATH 1332 - Quantitative Reasoning),
  • Successful completion of a corequisite course in reading, writing, and/or math.

 

Upon meeting the standards for college readiness, you will not be required to register for developmental courses.

Mathways:   College level math courses are designed to serve the curriculum needs of unique degrees, and MATH 0420 - Math Literacy will prepare the student for most of these options; however, many science, technology, engineering, and math (STEM) degrees will require the completion of MATH 1314 - College Algebra, and students pursuing those degrees will be advised to enroll in the corequisite MATH 1314 - College Algebra with MATH 0240 - Transition to College Algebra Lab to prepare for the level of math covered in College Algebra.  Please review your degree plan and/or speak with your success coach for more guidance.

Integrated Reading and Writing:  INRW 0310 is a course designed to help students master the language skills they will need in reading and writing intensive courses at the college level. Students who earn an A or B in this course will be recommended for placement in a corequisite reading and writing intensive course.  Students who earn a C or below should remain in INRW 0315 for further assistance or retake the TSI to be considered for placement in either a college-ready or corequisite course.

Corequisites (Reading/Writing):   Students who have been placed in a corequisite course will enroll in a two-hour developmental lab course (INRW0210) in addition to the college-ready course.  Attendance is required in both the college-ready course and the lab for credit. Upon successful completion of the college-ready course, the student will be considered TSI complete in reading and writing and may continue without further developmental English courses.

Students wishing to retake the TSI may do so at any time; however, we recommend that students work closely with developmental instructors to determine whether they are prepared to pass the test.

Dual Credit (Adding HB5 Prep Course Section p. 7)

High school juniors who take but do not pass the TSI may be enrolled in a college preparatory class if their high school has agreed to the terms set forth by the memorandum of understanding between Grayson College and participating ISD’s.  Students who earn an A, B, or C in an English or math college preparatory class will be considered TSI complete in that subject area.

Instructional Services (College Support for Online Learners pp. 4-5)

Writing Center

The Writing Center provides consultation for academic and professional writing. Trained consultants act as an attentive and responsive audience to provide feedback at any stage of the writing process for any discipline. Online support is available through the Center’s website.

Math Hub

The Math Hub provides a suitably quiet space for students to work on homework or lab work and have questions answered upon request. Our goal is to lead students to do the work.  The Math Hub is also equipped with computers for students to use for their math classes, whether it be checking Canvas for an assignment, working online homework, completing an Excel project for Statistics, or watching a math video. Students seeking one-on-one tutoring should visit the Math Hub to sign up for a weekly, one-hour timeslot.

Advising

Grayson College strongly encourages all students, regardless of academic skill level, to seek individual success coaching prior to scheduling classes in My Viking. The advising office is open daily to students with questions about course transfer, degree planning, transcript evaluation, college catalogs and other facets of college life.

Professionally trained counselors and success coaches are available to all students and are prepared to assist with career planning, vocational interest tests, college information, advising and evaluation of degree audit, transcript transfer evaluation, and personal counseling. Veterans’ receiving educational benefits should see a Veterans’ success coach located in the Veterans Services Office.

The following students are required to receive academic advising:

1.   Students who are entering GC for the first time.  New students should contact the Advising office for degree requirements and planning.

2.   Students who have not met assessment requirements.

3.   Students who are required to be enrolled in developmental courses.

4.   Students who are on academic probation and/or students who are returning from academic suspension.

5.   Students who desire to change an academic major, update degree audit, or transfer institution.

6.   Students who are military veterans eligible for veteran’s educational benefits will see a success coach located in the Veterans Services Office.

Success Coaches and Faculty advisors are assigned to all students based on major. Success Coaches and Faculty Advisors assist students with career options, academic requirements, transcript evaluation, and campus and community support services. Advising activities are designed to assist students in the successful completion of their needs and goals. Students who need additional career assistance should seek assistance from the Counseling and Advising Office located in the Administration Building. The Counseling and Advising Office offers information, assistance, and guidance to current students, alumni, and community agency referrals free of charge.


Academic Fresh Start

1.   Students may, within their first semester of readmission, file for Academic Fresh Start in the Admissions and Records Office. All academic course credits or course grades earned exactly ten or more years prior to the starting date of the semester in which the applicant seeks to enroll will not be considered in the calculation of the grade point average.

2.   A student will forfeit the use of all credits earned prior to enrollment under the Academic Fresh Start Policy. Courses taken prior to this time will not be used in the calculations of the student’s grade point average.

3.   The student’s record will be inscribed with the notation “Academic Fresh Start Granted (date).”

4.   Policies concerning Academic Fresh Start are applicable only to Grayson College. Other colleges may not recognize the reprieve.

5. Academic Fresh Start does not pertain to financial aid at Grayson College.

6.   To request Academic Fresh Start a student must submit a completed application for admission, a written petition for Academic Fresh Start, and all transcripts or prior college or university work to the Admissions, Records Office prior to the beginning of the semester of application.


Testing Service

The Testing Center provides testing services to meet a wide range of needs.  The Testing Center assesses students’ basic skills for planning successful academic programs through the administration of the Texas Success Initiative (TSI) Assessment.  As a support for Grayson College students and faculty, the Testing Center administers make-up exams and exams for internet and hybrid courses.  Testing services are extended to the community by the administration of Pearson Vue academic and IT examinations (including GED exams), ACT exams, CLEP (College Level Equivalency Program) exams, Prometric’s Automobile Service Excellence exams, FISDAP (EMT Entrance Exam) and by providing proctoring services for other colleges/universities/agencies.  The Testing Center assists GC programs by administering admissions/certification exams such as the HESI Admissions Exam for Associate Degree Nursing, Vocational Nursing, and Radiology programs and TCOLE (Texas Commission on Law Enforcement) exams.  Additional services include the administration of tests for students with testing accommodations approved by the Coordinator of Services for Students with Disabilities.  Testing Center staff may be able to provide copies of past scores or information on obtaining score reports.  Testing services are located in the Success Centers on the Main and South Campuses. The Testing Center is certified by the National College Testing Association and follows the NCTA standards and guidelines.


Dual Credit Enrollment

The Dual Credit program at Grayson College allows high school students to earn high school and college credits simultaneously. Through dual credit agreements, the College and the public school districts in Grayson and Fannin Counties have selected courses that meet both high school and College learning objectives. Depending upon the school district, these classes are offered at local high schools, the South Campus in Van Alstyne, and on the main Grayson College campus. Students interested in participating in this program must meet Texas Success Initiative assessment requirements appropriate for each course or demonstrate college readiness with ACT, SAT, TSI, STAAR, or EOC scores (see requirements below). To enroll in these classes, students must apply to the college, complete a dual credit permission form, register, and pay tuition and fees for the courses. Students are also required to purchase course textbooks. Interested students should contact their high school counselors or principals, attend a GC Dual Credit Parents’ Night, or contact the Grayson Academic Dual Credit Director or the CTE Dual Credit Director. Students must meet eligibility requirements set by their high schools to ensure that they receive high school credit for particular courses.


Score Requirements
ACT A composite score of 23, with a minimum of 19 on English for college readiness in reading and writing; with a minimum of 19 on mathematics for college readiness in mathematics.
SAT A minimum score of 480 on Evidenced-Based Reading and Writing (EBRW), and a minimum score of 530 on mathematics.
STAAR

A Level 2 final recommended score on the English II exam;

A Level 2 final recommended score on the Algebra II exam.


Concurrent Enrollment

Students still in high school wanting to take college courses for college credit must meet all the requirements of a new student at Grayson College.

Graduation Requirements

Students may apply for graduation using any certificate or degree plan in the catalog for the year they first enrolled at Grayson College or any subsequent catalog provided:

  • It is dated no more than five years prior to the graduation date.
  • The major has not changed.
  • The student did not stop-out for more than 1 year.

Automatic Graduation

Graduation is an automated process at Grayson College.  This helps streamline the process for students and ensures that transcripts reflect the earned degree or certificate.  Each semester a review of degree audits is completed by the Advising and Registrar’s office to determine those students who are eligible for graduation. 

Application

Students eligible for graduation must meet with a Success Coach or faculty advisor to determine if all degree requirements have been met. Complete the application for graduation to ensure student information (address, full name, e-mail, major, etc.) is up to date.
It is the responsibility of the student to know the application deadline as published on the Grayson College website. 

Ceremony Participation

All students who are approved for graduation are invited to attend the commencement ceremony.  Ceremony details can be found at Grayson.edu.

Deferral

In order to postpone graduation, the student must complete a deferral form in the Registrar’s office at the beginning of the semester of eligibility to graduate. Failure to complete this form will result in the degree being automatically awarded.

Summer Completers

Degree requirements completed in Summer 1 are eligible to participate in the spring ceremony. Degree requirements, completed in Summer 2 are eligible to participate in the fall ceremony. 
Diplomas will be mailed approximately six to eight weeks after the end of the semester.



To graduate from Grayson College with an Associate degree, students must:

  1. Meet with a Success Coach or Faculty Advisor to complete a Degree Audit. This will determine if the student has met all the requirements for graduation.  The student will then apply for graduation and include the Success Coach or Faculty Advisor’s name on the application.
  2. Complete the 60 credit hours or more as required for the respective Associate degree.
  3. Have an overall Grayson College grade-point average of 2.00.
  4. Have earned at least 25% of the total required degree plan hours at Grayson College.
  5. Successfully demonstrate college readiness in Reading, Writing and Math.
  6. If a course substitution is needed, meet with a Faculty Advisor or Success Coach to complete the required paperwork.

Health Science Students, in addition to the above degree requirements, must complete a grade of “C” or better in each major course on their degree plan and complete the program capstone requirement.


To graduate with honors in an associate degree program, a Student must meet the following requirements:

Have an overall grade-point average of 3.7 or better based on Grayson College hours only.

To graduate Cum Laude, have a GPA of 3.70 – 3.84

To graduate Magna Cum Laude, have a GPA of 3.85 – 3.99

To graduate Summa Cum Laude, have a GPA of 4.00

Members of Grayson College honor societies wear honor stoles at commencement.  Members of all other student organizations wear honor cords for each organization.  


To graduate from Grayson College with a Certificate, students must:

  1. Meet with a Success Coach or Faculty Advisor to complete a Degree Audit. This will determine if the student has met all the requirements for graduation.  The student will then apply for graduation and include the Success Coach or Faculty Advisor’s name on the application.
  2. Complete all credit hours as required for the respective Certificate.
  3. Have an overall Grayson College grade-point average of 2.00.
  4. Have earned at least 25% of the total required degree plan hours at Grayson College.
  5. Successfully demonstrate college readiness in any subject matter as required by the certificate.
  6. If a course substitution is needed, meet with a Faculty Advisor or Success Coach to complete the required paperwork.

To graduate with honors for a Certificate of Completion, a Student must make a grade of “A” for all courses in the certificate program.

 

Last updated: 03/20/2019